Employers must change how they submit pay data to HMRC from April 2013

10 March 2013
Employers must change how they submit pay data to HMRC from April 2013

Important changes to the way that payroll data is submitted to HMRC take effect from 6 April 2013. Here we look at what measures organisations can take to prepare.

Real Time Information or RTI is a new system where employers are legally obliged to report to HMRC each time they pay staff, rather than annually, as at present.

Those with payroll software or an outsourced payroll solution will need to check their solution is compliant with the legislation.

The changes take effect from 6 April 2013, although employers need to prepare in advance to ensure their data and systems are ready to report monthly.

In particular, you may need to:

  • Ensure your software or payroll provider is compliant with RTI by checking with your provider.
  • Check you are registered for PAYE online - if you have a payroll provider, you can check with them.
  • Ensure payroll data is compete and correct, particularly the individual's first, middle and last names, date of birth and National Insurance number - by checking their ID documentation. 
  • Be ready to use the irregular indicator for individuals not receiving regular pay such as those on maternity, sabbatical or unpaid leave. Find out more from HMRC guidance


HMRC has a checklist and guidance to help employers get started.

For further information, see the pay section of HRBird.

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